2025 CoC Monitoring
01
March 2025
Small Group Feedback Sessions
Community Alliance for the Homeless (CAFTH) staff hosted multiple small group sessions to gain project type specific feedback on the monitoring tool used for our community.
02
April 2025
Monitoring Workshop Series
CAFTH staff hosted five workshops throughout the month of April to provide insights in what to expect from each part of the monitoring process.
03
may 2025
Agencies Receive & Return Documents
CoC agencies received the monitoring packet which includes a cover sheet with instructions, the tool, an agency self assessment, intent to renew form, and document checklist. They have two weeks to upload files to their folders.
04
June 2025
Monitoring & Client Home Visits
CAFTH staff will visit the agencies during their agreed upon time to review all documents and HMIS files. There will also be an unscored interview to review 3 year project trends and the agency’s self assessment and a visit the home of a client in each program who volunteers to participate.
2025 Timeline for TN-501 Monitoring
| Done | Date | Task to be Completed |
|---|---|---|
| X | 3.4.25 | Rapid Rehousing Monitoring Tool Review In-Person at 2670 Union Avenue Ext. Tuesday, March 4th, 1:30 – 2:30 pm |
| X | 3.11.25 | Permanent Supportive Housing Monitoring Tool Review In-Person at 2670 Union Avenue Ext. Tuesday, March 11th, 11:00 – 12:00 pm |
| X | 3.26.25 | Domestic Violence Joint TH-RRH Monitoring Tool Review In-Person at 2670 Union Avenue Ext. Wednesday, March 26th, 1:00 – 2:00 pm |
| X | 4.1.25 | Monitoring Session #1: Informational Session (This session is recommended for program managers and directors who will be overseeing your agency’s monitoring process. ) Tuesday, April 1 at 1:00 pm (Recording | Slides) |
| X | 4.8.25 | Monitoring Session #2: Finance Session (This session is recommended for finance staff who will be overseeing the financial portion of the monitoring process for your agency.) Tuesday, April 8 at 1:00 pm (Recording | Slides) |
| X | 4.15.25 | Monitoring Sessions #3: HMIS Office Hours (This session is recommended for current HMIS users and any supervisors who will be participating in the HMIS portion of the monitoring process for your agency.) Tuesday, April 15 at 1:00 pm (Recording) |
| X | 4.22.25 | Monitoring Sessions #4: Housing First/Coordinated Entry System (This session is recommended for case managers who participate in coordinated entry and any program managers or directors who will participate in your agency’s monitoring process.) Tuesday, April 22 at 1:00 pm (Recording | Slides) |
| X | 4.29.25 | Monitoring Sessions #5: Policies and Procedures (This session is recommended for anyone who changes your agency’s CoC program policies and procedures manual. Participants should bring their current P&P manual with them to the session.) In-Person at 2670 Union Avenue Ext. Tuesday, April 29 at 1:00 pm Policies and Procedures Toolkit |
| X | 5.1.25 | Monitoring packet released to CoC agencies. |
| 5.8.25 | Monitoring office hours will be held virtually via Zoom on May 8th, 2025 from 10:00am-11:00 am then 11:00am-12:00 pm. These sessions are optional and informal (no presentation will be given) and are solely to provide an open forum for asking questions. Register here for optional monitoring office hours on May 8th, 2025, 10:00-12:00 pm | |
| 5.23.25 | All documents must be uploaded into the assigned digital folder by May 23, 2025, at 3:00 pm. Contact Errin Woods for technical assistance at errin@cafth.org | |
| 6.4.25-6.10.25 | Monitoring site visits occur and agencies have two weeks from their visit to submit additional documents or make changes. | |
| 7.1.25 | Final monitoring scores released to participating agencies. |
